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Smart Find Substitute Manager

All District School Board Ontario North East employees must report their absences and request substitutes through SmartFindExpress., a system that automates the process of reporting employee absences and notifying and assigning substitutes.

Log into SmartFindExpress:

To log in online, you'll first need to be registered by calling the system telephone number.
Download the Quick Information Sheet for registration instructions. acrobat_sml

  • Go to ontarionortheast.eschoolsolutions.com
  • Enter your Employee Number and PIN into the User ID and Password fields.

    Your PIN was created when you first registered with the system.

  • Click the Submit button to log into system.

Go here if you forgot your PIN. Your User ID is your employee number.

Accessing the System by Telephone:

  • Call 1-855-704-8360
  • Enter your Access ID, followed by the* key

    Your Access ID is your employee number.

  • Enter your PIN, followed by the* key

    Your PIN was created when you first registered with the system.

Resources to Help With Using the New System

Having troubles accessing the system?

  • Contact us by email at smartfindhelp@dsb1.ca [ preferred method ]
  • Call our help desk at 705-360-1151 ext. 17600 locally or toll-free at 1-800-381-7280 ext. 17600 during regular business hours. If a system operator does not answer immediately, leave a message and your call will be returned as quickly as possible.
  • Refer to the Quick Information Sheet or Reference Guides above.

FAQs (Frequently Asked Questions)

  • How does the system work?
  • If I am in a permanent or long term assignment for a half day or less, can I still be called for casual work?
  • What happens if I forget my PIN?
  • What happens if I forget my employee number?
  • What happens when the system calls me for an assignment?
  • What happens if someone else answers the phone?
  • Will the system leave a message on my answering machine?
  • When does the system call for assignments?
  • Can schools request a specific casual employee for an assignment?
  • In what order are calls made?
  • What do I do if I will not be available for a period of time?
  • What happens if I have identified a period of time for which I am not available for assignments, but I still want to be called for future jobs? Is this possible?
  • What happens if I will be out for an evening but still want to get called for assignments?
  • Does the system start calling alphabetically?
  • I am currently on maternity leave. Is this automatically put into the system?

Last updated: July 15, 2015